Client Resources

Event Application: Submit the Event Application with your event details and your assigned meeting professional will contact you to get started on your event.

Conference Planning Task List: Use this checklist‌ to select additional a la carte services to meet any conference needs.

Continuing Education Unit (CEU) Application: Looking to offer CEUs at your event? Complete the CEU Application at least 60 days prior to the start of your event to request CEUs through UF Distance & Continuing Education. There cost for CEUs includes a $75 set-up fee and $10 per person per certificate.

Division of Sponsored Research Grant: Need funding for your event? Complete the request form and you could be awarded up to $3,000.  

Program Development Account Application: This is an account that is created when the revenue from a program exceeds the budgeted amount resulting in a surplus. Click Here to learn more about Program Development Account and to complete the application. 


Visit Gainesville, Alachua County visitor service professionals can answer questions or provide information and assistance with lodging and site selection, personalized itineraries, downtown dine-around coordination and printed materials for local attractions and events (and sometimes even share discounts or tickets!).

Visit Gainesville, Alachua County provides visitors guides for attendees and has a $10,000 conference grant program.

Learn more at

Visit Gainesville

Emergency Management and Travel Resources


In the event of an emergency, updates will be posted to this web page as they become available. Updates will also be posted to the UF Conference Department Facebook page.

Important Resources

National Weather Service – get up to date weather, water, and climate data, along with weather forecasts and warnings.

State Department – your resource for information on traveling abroad, including current travel warning, Visas, currency exchange rates, and more.

FEMA (Federal Emergency Management Agency)

Smart Traveler Enrollment Program (STEP) – STEP is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate.

University of Florida Emergency Management – emergency preparedness information for the University including but not limited to, bomb threats, building fire/evacuation, active shooter situations, medical emergencies and weather.

For University of Florida students, faculty and staff:

University of Florida Online Travel Registration – A DDD issued by the Provost, requires students, faculty and staff who are traveling abroad to register all UF business related international travel with the UF International Center. Please see the link for more information and to register your travel.