Conferences and Events

Client Resources

Organizing a successful conference or event takes careful planning and access to the right resources. The UF Conference Team provides tools and applications to streamline your planning process, enhance your event offerings, and manage financial needs effectively. Below, you’ll find everything you need to get started.

Available Resources

1. Event Application

Kick off your event planning with ease! Submit the Event Application with your event details, and your assigned meeting professional will contact you to begin the process.

2. Event Planning Custom Services

Need a little extra guidance? Use the Event Planning Custom Services form to select additional à la carte services tailored to your specific conference needs.

3. Continuing Education Unit (CEU) Application

Planning to offer Continuing Education Units? Complete the CEU Application at least 60 days prior to the start of your event to request CEUs through the UF Office of Professional and Workforce Development.

Cost: $150 set-up fee + $10 per certificate issued.

4. Division of Sponsored Research Grant

Looking for funding to make your event even better? Apply for the Division of Sponsored Research Grant for a chance to receive up to $3,000 in funding, with matching funds required.

5. Program Development Account Application

Manage leftover funds effectively with a Program Development Account. If your event concludes with at least a $2,000 surplus, you can set up this account for future program development. Learn more and apply here.

6. Conference Grant Program by Visit Gainesville, Alachua County

Enhance your attendees’ experience with support from Visit Gainesville, Alachua County. Their professional visitor services team offers:

Event Support: Assistance with lodging and site selection, personalized itineraries, and downtown dine-around coordination.

Materials: Printed guides for local attractions and events, often including discounts or tickets.

Funding: A $10,000 conference grant program to support your event.

Learn more about this valuable resource at Visit Gainesville.

Emergency Management and Travel Resources

Announcements

In the event of an emergency, updates will be shared via email by the lead planner.

Important Resources

National Weather Service – get up to date weather, water, and climate data, along with weather forecasts and warnings.
State Department – your resource for information on traveling abroad, including current travel warning, Visas, currency exchange rates, and more.
FEMA (Federal Emergency Management Agency)
Smart Traveler Enrollment Program (STEP) – STEP is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate.
University of Florida Emergency Management – emergency preparedness information for the University including but not limited to, bomb threats, building fire/evacuation, active shooter situations, medical emergencies and weather.

For University of Florida students, faculty and staff:

University of Florida Online Travel Registration – A DDD issued by the Provost, requires students, faculty and staff who are traveling abroad to register all UF business related international travel with the UF International Center. Please see the link for more information and to register your travel.