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EVENT APPLICATION
Step
1
of
3
33%
Affiliation
Are you associated with the University of Florida?
(Required)
Yes
No
How did you hear about us?
(Required)
Previous Event Client
Search Engine
Social Media
UF Conference Dept Website
Event
Referral
Other
Have you worked with one of our Event Managers in the past? If so, please select their name from the list below
I have not worked with a team member before
Alex Cromwell
Kevin Jackson, CGMP
Lauren Keiser, CMP
Katie Risher, CMP
Department Name
(Required)
Who is the decision maker(s) on this event? (Please include full name, email and phone number)
(Required)
Alberta Gator, alberta@ufl.edu, 123-456-7890
Will your event be receiving any grant funding?
(Required)
Yes
No
Department ID (This must be an 8 digit number)
(Required)
12345678
Project ID
(Required)
Award Date
(Required)
MM slash DD slash YYYY
Event Information
Event Name
(Required)
Event Dates
(Required)
July 3 - July 6, 2021
Will your event be virtual, in-person, or both?
(Required)
Virtual
In-person
Hybrid (In-Person & Virtual)
Estimated Number of Attendees
(Required)
Program Location
Gainesville, Florida
Brief Event Description
Contact Information
Main Point of Contact: Name
(Required)
First
Last
Main Point of Contact: Title
Main Point of Contact: Phone
Main Point of Contact: Email
(Required)
Main Point of Contact: GatorLink User Name
(Required)
Main Point of Contact: UFID
(Required)
Fiscal Contact: Name (Main point of contact for any event related to bills and financials)
(Required)
First
Last
Fiscal Contact: Phone
(Required)
Fiscal Contact: Email
(Required)
Overhead Assessment, from the CFO’s office, is a calculation based on expenditures across college and revenue generating units. It is important to verify your area’s specific assessment rate by connecting with your department's fiscal unit or budget office.
(Required)
By checking this box, I am acknowledging that I have read and understand my event budget may be subject to overhead assessment actualized by final event expenses and my department is responsible to cover this commitment either through registration revenue or other funds provided by my college/unit.
Registration Information
Do you plan on charging a registration fee?
(Required)
Yes
No
Registration Fee Amount
Please list any additional fees:
Example: Early registration fee, late registration fee, student registration fee
Cancellation Policy
(Required)
What forms of payment will be accepted?
(Required)
Credit Card
Invoice/Check
Not Applicable
Conference Details
Do you need a custom website?
Yes
No
Do you have a virtual platform?
Yes
No
Please indicate what virtual platform you use:
Example: Zoom, Whova, Remo, Gathertown, etc.
Will you provide meals for attendees?
Yes
No
Estimated Meal Expense:
Do you need audio visual equipment/services?
Yes
No
Estimated Audiovisual Expense:
Will you be paying any honorariums?
Yes
No
How Many?
Estimated Honorarium Expense:
Will you be paying any UF Faculty or Staff?
Yes
No
Estimated Expense:
Do you plan on paying for speaker travel?
Yes
No
Estimated Expense:
Do you plan on reimbursing participant travel?
Yes
No
Estimated Participant Travel Expense:
Will you provide any transportation?
Yes
No
Estimated Transportation Expense:
Do you plan on having any poster boards?
Yes
No
Estimated Poster Board Expense:
Will you need print materials?
Yes
No
Estimated Print Materials Expense:
Do you plan to order any conference giveaway items for participants?
Yes
No
Estimated Giveaway Items Expense:
Do you require additional services from the Conference Department?
Yes
No
Do you want to provide Continuing Education Units to attendees?
Yes
No
Will money be collected onsite?
Yes
No
Will you be collecting abstracts?
Yes
No
Comments
This field is for validation purposes and should be left unchanged.
