Our Services >>
Looking to Plan Your Next Event?
The UF Conference Department (UFCD) is proudly certified by the Professional Convention Management Association (PCMA) and Meeting Professionals International (MPI) in Digital Event Strategy (DES). Our team also holds prestigious certifications, including Certified Meeting Manager (CMM), Certified Meeting Professional (CMP), Certified Government Meeting Professional (CGMP), and Sustainable Event Professional Certificate (SEPC), providing the expertise necessary to plan and execute your next event with precision.
Our experienced event managers offer a comprehensive range of services, from event planning and design to flawless execution, allowing you to focus on content and connect with your stakeholders. We handle every detail—budgeting, venue selection, contracting, speaker logistics, travel coordination, event design, technology support, on site event management, and more! We also ensure post-event follow-up and develop communication strategies to maximize attendee engagement. Connect with our team today to start planning!
Event Support Options
We offer two types of support for your events: Registration Services and Custom Planning Services.
While all our services are fee-based, they are designed to provide flexibility and cater to your specific needs. Here’s how they work:
Registration Services (Baseline Fee)
Our Registration Services cover the essential tasks needed to manage your event’s participant registrations efficiently. This includes:
Setting up a *basic registration page
Processing payments (credit cards, checks, invoices) securely
Managing participant inquiries
Issuing refunds and tracking financial transactions
Access to detailed registration and financial reports
*Basic Registration Page: Includes fields for contact information, dietary restrictions, accommodation needs, and a limited selection of registration options.
**Any additional customizations or added features will be available as part of our fee-for-service model.
Baseline Fee Structure
7% of revenue from paid registrations
$15 per registration for free events
Additional 2.95% credit card processing fee for payments made by credit card
*Deposits will be remitted weekly for program fees collected and deposited directly to your program account. The credit card fee and admin fees will also be assessed directly each week and taken out up front, so there will be a true financial picture of your operating event budget of available revenue.
Our Event Management System is powered by Cvent—Learn More
Custom Planning Services
Our Custom Planning Services go beyond registration to help you design and execute a seamless event. These services are tailored to your event’s unique requirements and budget. Examples of custom services include:
Custom Website & Marketing
Venue & Catering Coordination
Logistical Services
Continuing Education Units (CEUs)
Fiscal Support
Abstract Management & Poster Boards
Onsite Management
How It Works:
Select your services on the Event Planning Custom Services form, and we’ll provide a tailored budget and fee estimate to match your event’s needs.
Getting Started
Here’s a quick overview of the process and timeline to get your registration page live:
Ready to Bring Your Event to Life?
Start planning today! Click below to share your vision, and let us handle the details.