Looking to Plan your Next Event?
The UF Conference Department (UFCD) is certified by the Event Leadership Institute (EIC) and Meeting Professionals International (MPI) in Virtual Event & Meeting Management. Our team of professionals also hold Certified Meeting Professional (CMP) and Certified Government Meeting Professional (CGMP) designations to bring the expertise needed to successfully plan and execute your next event.
Our team of event managers provides a wide range of services related to planning, event design, and event execution so that you can focus on the content and engage with your stakeholders. We coordinate details such as budgeting, venue selection, contracting, speaker logistics, travel, event design, technology support, hybrid or virtual event management, post-event wrap up, and creating communication strategies to help better engage your attendees. Connect with our team today to start planning!
(*For UF entities only)
Standard Registration Page
We will provide a standard registration page that can be linked from the homepage of your conference website.
We provide excellent customer service to participant inquiries; securely receive and process credit cards, checks, and EFTs; create and enter registrations into our database; prepare deposits; process cancellation refunds; and track accounts receivable.
Online Report Access
We will provide you access to online reports that will allow you to monitor your finances as well as keep track of participant registration.
We develop a detailed budget based on your input and desired outcome. After you have had an opportunity to review the budget, it will need to be signed by your Dean or Department Chair in order for it to be entered in our system and a program number generated for your event.
Hotel Contract Review
If you have already selected a venue and negotiated a contract, we will review and sign the document for the University of Florida. If someone other than a designated representative of the University of Florida signs the contract, then the individual who signs the contract is personally liable for the contract.
At the conclusion of your event, we will help you close the program and move any residual money to either a new program or to one of our Program Development Account.
Conference Planning Task List
Please click on the following link, Conference Planning Task List, to review and select the types of services you would like to receive a quote for.